Alistair Group Support

1. Prerequisite

- you must be signed in with your work email (@alistairgroup.com) account

- please be courteous when reserving meeting rooms - consider the room size and your needs

2. Create a Calendar Event

- open Google Calendar
- click the + Create button (top left) and select Event 
- fill in the event details > Title, Date and Time, Invited guests etc

- click Add Google Meet video conferencing (if the event requires a google meet link)

3. Select a Meeting Room

- in the event creation window click Add Rooms

- your frequently used rooms will appear for selection

- select the Meeting Room you would like to book/reserve for you event > meeting rooms are named according to the signage on the doors (Boardroom 1 - Boardroom 9)

- if the meeting room is not available for selection, it means its not available for that time

4. Save Event and Send Invites

- click Save to confirm the event details and room selection

- when prompted you can choose to send email invites to the event Guests > guests will receive a calendar invite with the meeting details, room location and google meet link (if added)

5. Confirm Booking/Reservation

- open the event and check if the room appears as a "guest" to confirm successful reservation

6. Edit/Update and Cancellation

- you can edit/update the event and switch rooms (if available)

- cancelling an event will automatically free the room associated with the event

7. Viewing a Meeting Room's Calendar

- in Calendar click the + icon next to Other calendars

- select the Meeting Room(s) whose calendar you would like to view and return to your calendar

- the selected meeting rooms will now appear under Other Calendars and colour coded tiles will appear showing the Meeting Room(s) schedule.